Private Jet Compliance Checklist for Family Offices

In private aviation, luxury and convenience mean little without compliance. For family offices and wealth managers responsible for arranging travel, due diligence is not optional. It is a fiduciary duty.

At Pickajet, we work with legal and financial representatives who manage complex travel and asset structures for ultra-high-net-worth clients. This private jet compliance checklist outlines the key steps every family office should follow before confirming a charter.

Compliance as a Core Principle

Every Pickajet charter is structured around documentation, traceability, and verification. The same discipline that defines regulated financial services defines how we operate. Our clients and their representatives can demonstrate full compliance with aviation, financial, and AML regulations for every flight arranged through Pickajet.

Our Private Jet Compliance Checklist and Framework

Operator Certification and AOC Validation

Every aircraft chartered through Pickajet is operated under a valid Air Operator Certificate issued by EASA or the competent national authority. We maintain records of each operator’s certification, insurance coverage, and operational specifications. Only verified operators form part of our active network.

Crew Licensing and Duty Compliance

Crew qualifications and flight duty compliance are confirmed through each operator’s safety and compliance department. Every pilot operates under EASA Part ORO and Part FCL standards, ensuring legal airworthiness and insurance coverage integrity.

AML and KYC Verification

We conduct client and counterpart verification before any booking is released. Our AML and KYC protocols include:• Verification of beneficial ownership• Validation of payment source• Sanction screening for clients and operators

All payments are processed through regulated financial institutions in full alignment with Maltese and EU AML requirements.

Contractual Integrity

Each charter agreement is reviewed internally to ensure compliance and transparency. The document defines cancellation terms, indemnity clauses, governing law, and dispute procedures, providing complete contractual clarity before funds are released.

Insurance and Liability Protection

Every aircraft in our network carries valid passenger and third-party liability insurance in accordance with EU Regulation 785 2004. Certificates are available upon request, and clients may be included as additional insured parties when required.

Secure and Traceable Payment Flow

All payments are processed exclusively through verified business accounts. Transactions are reconciled against the signed charter agreement and confirmed by the operator prior to release, ensuring full traceability and audit-ability.

Aircraft and Documentation Verification

The assigned aircraft’s registration, tail number, and maintenance status are verified before each flight. This confirms that the aircraft quoted is the aircraft flown and that all maintenance documentation is current.

Post-Flight Documentation and Archiving

After every flight, we archive flight logs, invoices, and confirmations in secure digital storage. These records remain available for audit or compliance review, supporting family offices that operate under strict governance requirements.

Governance-Driven Aviation for Family Offices

Family offices choose Pickajet because we deliver aviation solutions that align with their governance standards. Our team provides transparent reporting, verified operators, and full documentation for every charter. This allows advisors and trustees to delegate aviation logistics with complete confidence.

Conclusion

Compliance is not an accessory to private aviation. It is its foundation. Pickajet’s private jet compliance checklist ensures that every flight meets the same level of scrutiny expected in regulated financial environments.

For family offices that demand transparency, documentation, and integrity, Pickajet provides an aviation partner built on governance.

Contact Pickajet to integrate our compliance framework into your family office or to request documentation from our verified operator list.